Make Your Move to Mainroad – Hiring Now!

Drive BC
511 Alberta Road Reports

Mainroad is Hiring Now!

Drive BC
511 Alberta Road Reports

We’re Hiring Now!

Website mainroadteam Mainroad Group

Your roads, your team. Linking communities and families.

FLEET ADMINSTRATOR – ONTIME SALES & LEASING

An exciting opportunity exists at Mainroad Corporate Fleet department for a self-motivated individual to join the team as our Fleet Administrator! This position will be based out of our Cloverdale office and will report to the General Manager. 

The successful candidate shall have the following qualifications:

  • 2yrs experience in a Fleet, Equipment or related coordination role is preferred.
  • Knowledge of heavy-duty mobile equipment including Preventative Maintenance (PM) Programs, Commercial Vehicle Inspections Program (CVIP), Boom Inspections & Non-Destructive Testing (NDT).
  • Experience with Fleet Management Systems (FMS) including ARI, Garage Management Systems to handle Fuel, Maintenance and Repair Work Orders.
  • Basic understanding of National Safety Code (NSC) guidelines and applications.
  • Knowledge of Automated Vehicle Location Systems (AVLS) including GPS, Dashcam’s with provision of auxiliary equipment.
  • Strong proficiency in computer systems, including Microsoft Office (Word, Excel, PowerPoint and Outlook), and Google Maps/iMaps.
  • Excellent interpersonal and communication skills with ability to work with cross functional teams.
  • Valid provincial drivers licence and clean driver abstract

Job duties include, but are not limited to the following:

  • Ensures all Fleet vehicle information (assignments, locations..etc) tracked and maintained in Fleet Management System
  • Ensures annual registrations & insurance is tracked, updated and distributed including (CVIP, Boom Inspections, Non-Destructive Testing)
  • Key contract for Fuel Card Management program across 18 Operating Companies and 1,300 Fleet Assets.
  • Track & report fuel usage; investigates discrepancies and notifies of unacceptable or inconsistent charges; action lost, stolen or issuing of new fuel cards.
  • Reconcile monthly invoice / billing for 3rd Providers including Fuel, Maintenance, and AVLS providers.
  • Assist with vehicle transfers in respect to new vehicle deliveries, disposals and moves across BC and AB.
  • Provides administrative support to the fleet team, including Purchase Orders, Work Orders Invoice Payments, Registration, Licensing & Insurance, and/or assist in the development of workflow procedures.
  • Ability to prepare various reports and presentations to internal audiences (executives and general managers).
  • Coordinate, schedule and assist with Implementation of Fleet Telematics / GPS Program. Design and develop standardized reports to track Utilization, Deployment of Assets, Fuel Usage and Route optimization.
  • Assisting in the preparation and reporting of Key Performance Indicators (KPIs) for Fleet Department including Vehicle / Equipment Utilization, Fuel & Maintenance spend, Preventative Maintenance Inspections (PMI) complete, Scheduled vs. Non-Scheduled Work Orders.

Working Conditions:

  • Office based position, with some flexibility of working remotely.
  • May be required to operate a fleet vehicle for business purposes.

Interested applicants should apply through the Mainroad website. Please note, only short-listed candidates will be contacted.